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Equipment Management System (EMS)
One unified platform to manage equipment, usage, maintenance, and scheduling
Overview
Labii Equipment Management System centralizes how laboratories track, schedule, and maintain equipment across research, testing, and production. Instead of fragmented spreadsheets or disconnected tools, Labii provides a structured, configurable system where equipment data, usage history, maintenance records, and schedules are all connected and auditable. With native integration into ELN and LIMS, every experiment and test automatically captures which equipment was used, when it was used, and whether it was properly maintained—helping teams improve efficiency, ensure compliance, and scale operations with confidence.
Automatically capture who used what, when, and why
Labii’s Equipment Usage Table records every instance of equipment usage across experiments, tests, production runs, and maintenance activities. Usage can be logged manually or automatically generated from ELN and LIMS workflows, creating a complete audit trail that links users, timestamps, purpose, and outcomes. This ensures full traceability for compliance, quality control, and operational analysis, while eliminating fragmented logs and manual spreadsheets.
Stay compliant with complete maintenance history and future schedules
The Equipment Maintenance Table tracks all past maintenance, calibration, validation, and repair activities in a structured and searchable format. Users can schedule future maintenance or calibration events, define recurring intervals, attach service reports, and assign responsible personnel. Labii automatically sends reminders and notifications before maintenance is due, helping teams reduce downtime, avoid compliance risks, and extend equipment lifespan.
Book shared equipment without conflicts or guesswork
Labii’s built-in scheduling feature allows users to easily reserve equipment through an intuitive calendar interface. Availability is shown in real time, preventing double-booking and conflicts for high-demand instruments. Scheduling rules, access permissions, buffers, blackout periods, and approval flows can be configured to match each lab’s operational policies, making equipment sharing efficient and transparent across teams.
Equipment usage seamlessly linked to experiments and tests
Labii Equipment Management is fully integrated with ELN and LIMS workflows, enabling users to select and schedule equipment directly from experiments, protocols, samples, or test records. Equipment usage is automatically recorded and linked back to the corresponding experiment or test, creating end-to-end traceability without extra data entry. This tight integration ensures accurate documentation, stronger compliance, and a complete digital record of how data was generated.
Adapt equipment management to your workflows—today and as they evolve
Every lab and organization manages equipment differently, and those requirements change over time. Labii’s customization framework allows you to configure fields, tables, relationships, workflows, permissions, statuses, and automation rules to match your exact processes. Whether you need lab-specific metadata, unique approval steps, specialized maintenance logic, or role-based scheduling controls, Labii adapts without hardcoding. As your lab grows, regulations change, or new equipment is introduced, configurations can be updated seamlessly—ensuring your equipment management system evolves with your business, not against it.
Enhanced with Labii's Comprehensive Features
Beyond equipment management, Labii EMS integrates seamlessly with our complete ecosystem of powerful features. From advanced barcode systems for instant equipment identification, to intelligent storage management for optimal organization, AI-powered analytics for predictive insights, and enterprise-grade security for data protection. Experience the full power of Labii's integrated platform that transforms your equipment management into a comprehensive laboratory solution.
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Labii Equipment Scheduling offers lab managers and researchers the flexibility to choose the scheduling method that best suits their needs. Let's take a closer look at each of these three convenient options.
To help researchers to easily communicate with their equipment and retrieve the data needed for their research, Labii provides a serial port widget for supporting data communication with research equipment. It provides a convenient and efficient means of data transfer that helps researchers focus on their work rather than worrying about the underlying technical details of data transfer.
Ready to Build Your Own Scientific Applications?
See how Labii can transform your research management. Schedule a live demo or start configuring your system today. Whether you’re looking for a complete ELN/LIMS replacement or building your own lab workflows, Labii gives you everything you need to start fast and scale smart.
Refer a company to Labii and earn free months for each seat they sign.